Club Constitution January 2020

 

Preliminary

The name of the Club shall be “Haunted Devon”. This document should be read in conjunction with the “Haunted Devon” Terms of Agreement (TOA), a copy of which is available on the website.

The object of the Club shall be to promote paranormal investigations and social events, for the enjoyment of its members.

The Club shall be a members Club and shall consist of ordinary members, along with probationary, as outlined in the club Terms of Agreement (TOA).

 

Committee

The affairs of the club shall be managed by the General Committee of the Club, all of whom

must be Club members.

The General Committee shall consist of a maximum of 8 people.

The General Committee of Haunted Devon shall be made up as follows:

The Chairperson

 

The Treasurer

 

The Secretary

Technical Manager

Venue Manager

Training Manager

 

Position shared by all committee members.

PR & Media (if one is appointed)

Webmaster

 

Committee - Terms of Service

The current term of committee membership is 24 months and is subject to renewal bi-annually at the AGM.

The General Committee may co-opt other club members to the Committee as required.

Any Committee members position may at any time be revoked if the Chairperson believes that such action is for the good and benefit of the Club, or if he/she receives a “no confidence” vote from club members.

The Annual General Meeting will be held annually.

The General Committee shall appoint sub-committees where deemed necessary, these sub-committees being responsible to the General Committee.

A minimum of 3 committee members shall be required to vote on club matters.

The General Committee have a duty of care to all members.

All committee members are required to help with the technical aspects of investigations if needed.

All committee members are responsible for posting news and updates on the Haunted Devon website and social media.

Trustees

The Trustees are the Committee of Haunted Devon. The Trustees are responsible for ensuring all Club property is used solely for the benefit of the Club.

Subscriptions, Finances and Accounts

The Committee shall have the power to approve the spending of Club funds for relevant purchases or payments.

The Treasurer or Secretary must form part of the Committee, approving any spending of Club funds.

All proposals or requests raised by any sub-committee or equivalent, involving spending of Club funds, must be agreed in advance where possible, by the General Committee.

Requests must be made in writing and authorised by either the Chairperson or the Secretary and then processed for payment.

The annual subscription for an ordinary member shall be agreed by the General Committee from time to time.

All subscriptions are to be paid through the Haunted Devon Pay pal Account.

The Treasurer shall keep a book of accounts, that will enable him/her to present, at every AGM of the Club, or at any time – if required (with reasonable notice) by the General Committee, an accurate report and statement, concerning the finances of the Club.

The Chairperson shall arrange an audit before the AGM.

The financial year shall run from 1st January to 31st December each year.

Event Subsidy Payments

The standard individual subsidy for each event will be individually reviewed and decided at the discretion of the General Committee.

Fees may change dependant on the cost of a venue; however, members will be clearly notified.

Alteration of Rules

These rules may be revoked, added to or altered by a majority of two-thirds or more of the members of the General Committee, providing, notice has been given to members specifying the intention to propose the revocation, addition or alteration, together with full particulars thereof. The alterations must be endorsed by the next AGM.

Dissolution

The Club shall be dissolved if:

In such cases, the Chairperson shall take immediate steps to invoke the dissolution procedure detailed below.

SIGNED ON THE ORIGINAL DOCUMENT 

Abbie Dent

CLUB CHAIRPERSON

HAUNTED DEVON

Written by ben welsh on . Posted in HD Documents

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